The Role

The Asset Delivery function within Gas Networks Ireland is responsible for the end to end planning, designing and delivery of GNI's portfolio of asset development programmes. The Asset Delivery function brings together all the technical and project support capabilities needed to take high-level projects and programmes from the Portfolio Office and translate these through from detailed design and project planning, to construction delivery and handover to Asset Operations.

Reporting to the Project Information Lead, the Meta-Data & Records Administrator will be responsible for the day to day activities associated with the materials incoming inspection process as well as supporting the project information team.

Duties and Responsibilities

• Oversee the incoming inspection process for materials received, utilising Maximo and/or Oracle to retrieve details and generate checklists for engineer inspections.
• Coordinate with third-party inspectors for materials manufactured, ensuring reports are uploaded to internal SharePoint and distributed to engineers for review.
• Monitor third-party inspector invoices to verify accuracy of charges.
• Ensure completion and storage of all as-laid, material, and technical records in compliance with external standards, GNI procedures, and management system requirements.
• Liaise with other areas in Asset Delivery, such as Design Delivery, Project Delivery, as well as GNI's Engineering Service Providers.
• Update Maximo, GIS, and other IT systems as required by GNI procedures and processes.
• Escalate any issues with incoming inspection documentation to the Project Information Lead.
• Scan, file, and manage manual and electronic documents as necessary, ensuring proper archiving of all records.
• Create new and refine existing procedure documents.
• Identify and raise risks and issues to the Project Information Lead.
• Other duties may be assigned from time to time.

Knowledge, Skills and Experience

• Relevant qualification or certification in Document Control, Quality or a related field or similar equivalent qualification.
• Minimum one year experience in a similar role within a project services or engineering environment, preferably in the gas or utilities sector.
• Ability to use Maximo Inventory & Oracle EBS is an advantage.
• Strong analytical and problem-solving skills.
• Proven ability to create and develop good working relationships to facilitate the accomplishment of work goals, coupled with the ability to gain commitment from others.
• Experience with identifying improvement opportunities, generating ideas and implementing solutions.
• Ability to set own high standards of performance and delivering desired results.
• Familiarity with Drawing Register Systems and document scanning procedures.
• Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, with the ability to liaise effectively with internal and external stakeholders.
• Attention to detail and accuracy in record-keeping and documentation.
• Flexibility to adapt to changing priorities and deadlines in a dynamic work environment.
• Commitment to ongoing professional development and learning in relevant areas.

Equal Opportunities Employer

Gas Networks Ireland is an equal opportunities employer, committed to providing a diverse, inclusive, and supportive workplace. Through our ibelong framework, we work to ensure that everyone feels respected, valued, and able to contribute.

We welcome applications from all suitably experienced candidates, regardless of gender, age, racial or ethnic origin, membership of the Traveller community, religion or beliefs, family or civil status, sexual orientation or gender identity, or disability.

We also value diverse career journeys and warmly welcome candidates returning to the workforce or bringing non-linear experience, including transferable skills gained through life and professional pathways.

If you require any reasonable accommodations at any stage, please contact us at [email protected] and we will support you to ensure a positive and equitable candidate experience.

We offer hybrid working arrangements to help you balance work and life, and to support you in bringing your best to the organisation.

Gas Networks Ireland will only hold your data for as long as necessary. By providing a CV, you are agreeing for Gas Networks Ireland to process this information about you. If you have any queries about how Gas Networks Ireland processes your data, see our Privacy Notice or email [email protected]

Applications submitted after the closing date will not be accepted.